Northeast Business Solutions, Inc. NBS
How can we help you?
Navigating the intricate landscape of Human Resources, Timekeeping, and Payroll in the Philippines requires precision, adaptability, and strict compliance. The NBS Payroll System is engineered to address the specific challenges faced by Philippine businesses.
Here are the answers to common questions from Company Executives, HR Professionals, Time Keepers, and Payroll Processors.
Common Topics
General Compliance and Security
Answer:
The NBS Payroll System is guaranteed to be fully compliant with the Bureau of Internal Revenue (BIR) and the Department of Labor and Employment (DOLE).
The Problem:
Philippine tax laws and labor regulations change frequently. Using outdated or non-specialized software often leads to costly penalties, audits, and miscalculated government contributions.
The NBS Solution:
We specialize exclusively in Philippine policies. Our system automatically updates to adhere to the latest regulations. We automate the generation of crucial compliance reports, including the 2316, Alphalist, 1601-C, and specialized reports for government agencies, ensuring seamless submission.
Answer:
Your data is protected by international standards. Northeast Business Solutions, Inc. is ISO/IEC 27001:2022 certified (Certificate No: AMER33083). This certification validates our commitment to the highest standards of information security management, ensuring the confidentiality, integrity, and availability of your data.
The Problem:
Payroll data breaches are a significant risk. Many providers may lack the rigorous, standardized security protocols necessary to protect sensitive information, leading to potential violations of the Data Privacy Act.
The NBS Solution:
Our ISO 27001 certification validates our commitment to the highest standards of information security management. This ensures the confidentiality, integrity, and availability of your data, providing peace of mind for executives and HR leaders.
Answer:
NBS offers both On-Premise and SaaS (Software as a Service) deployment options to meet your specific security and control requirements.
The Problem:
Many modern payroll solutions are strictly cloud-based, forcing companies to relinquish direct control over their data storage and infrastructure, which may not align with internal IT policies.
The NBS Solution:
You have the flexibility to choose.
- On-Premise: Install the NBS Payroll System on your own servers for complete control, maximum security, and deep customization.
- SaaS: Utilize our secure, ISO-certified servers for a cloud-based service that requires minimal IT resources on your end, with NBS handling maintenance and updates.
Payroll and Mandated Computations
Answer:
Yes, our system is always updated with the latest 2025 SSS contribution schedule based on Circular No. 2024-006.
The Problem:
SSS contribution rates change periodically, including scheduled increases and new programs (like the Mandatory Provident Fund/WISP). Manually tracking these changes across different salary brackets is highly prone to error.
The NBS Solution:
NBS automatically applies the correct SSS contribution rates based on an employee's gross monthly salary by seamlessly processing the full 2025 table. To ensure accurate deductions and compliant reporting, the system determines the correct Employee Compensation (EC) contribution, applying ₱10.00 for lower brackets and ₱30.00 for Monthly Salary Credits (MSC) of ₱15,000 and above. Furthermore, it automatically activates Mandatory Provident Fund (WISP Plus) computations for employees whose MSC falls above the ₱20,000 threshold. The system effortlessly manages accurate caps and thresholds—from the minimum MSC of ₱5,000 (total monthly contribution of ₱760.00) up to the maximum MSC cap of ₱35,000 (total monthly contribution of ₱5,280.00). By automatically breaking down the exact Employer Share and Employee Share deductions, NBS guarantees full compliance with the latest SSS regulations without any manual intervention.
For sample, please click here
Answer:
Yes, the NBS Payroll System utilizes the current 2025 Philhealth contribution table based on the Universal Health Care Law, applying the official 5.00% premium rate.
The Problem:
Philhealth premiums and income ceilings are subject to scheduled adjustments. Using outdated tables leads to incorrect health insurance contributions and non-compliance.
The NBS Solution:
NBS automatically calculates the exact 5.00% premium rate against the employee's Monthly Basic Salary (MBS), accurately excluding variable pay such as overtime, commissions, allowances, and 13th-month pay. To ensure the precise 50/50 employer-employee sharing, the system dynamically enforces the 2025 statutory thresholds: it applies a fixed minimum contribution of ₱500.00 for salaries at or below the ₱10,000.00 income floor, and caps the maximum contribution at ₱5,000.00 for salaries at or above the ₱100,000.00 income ceiling. By embedding these exact premium rules, NBS guarantees 100% accurate deductions and full compliance with the final tier of the PhilHealth Circular No. 2019-0009 schedule without any manual intervention.
For sample, please click here
Answer:
Yes, the NBS Payroll System is fully updated to reflect the latest February 2024 Pag-IBIG contribution guidelines based on Circular No. 460.
The Problem:
Changes in the maximum monthly compensation cap or contribution rates for Pag-IBIG require immediate system updates. Using outdated caps leads to under-deductions, inaccurate remittance reporting, and non-compliance with mandatory housing fund regulations.
The NBS Solution:
NBS automatically calculates the exact Pag-IBIG deductions based on the recently updated Maximum Fund Salary (MFS) ceiling of ₱10,000 (increased from the previous ₱5,000). To ensure absolute precision, the system dynamically applies the correct tiers: a 1% Employee Share and 2% Employer Share for salaries at ₱1,500 and below, and a 2% share for both employee and employer for salaries over ₱1,500. The system enforces the exact statutory caps effortlessly: for salaries of ₱10,000 and above, mandatory contributions are strictly capped at a maximum of ₱200 each for the employee and employer, totaling a maximum mandatory monthly savings of ₱400. Furthermore, NBS easily manages voluntary contributions—allowing employees to deduct higher amounts while automatically restricting the employer's mandatory counterpart share to the ₱200 maximum limit.
For sample, please click here
Answer:
Yes, the NBS Payroll System is fully updated to accurately compute withholding tax using the latest 2025 BIR Revised Withholding Tax Tables implemented under the TRAIN Law.
The Problem:
Philippine tax tables and rules are complex. Failing to correctly apply tax brackets or properly exempt non-taxable income can lead to significant discrepancies, employee complaints, and complex, burdensome corrections during the mandatory year-end tax annualization process.
The NBS Solution:
NBS automatically utilizes the most recent 2025 BIR tax tables to calculate precise withholding tax for every payroll run by dynamically isolating taxable and non-taxable income. To ensure absolute accuracy, the system automatically exempts BIR-prescribed De Minimis benefits and strictly enforces the ₱90,000 tax-exempt ceiling for 13th-month pay and other bonuses. The system then flawlessly processes the employee's taxable income across all six statutory brackets based on their pay cycle. For a semi-monthly payroll, it automatically applies a ₱0.00 tax for Bracket 1 compensation of ₱10,416.99 and below, while precisely calculating higher tiers—such as applying a ₱937.50 fixed tax plus 20% on the excess over ₱16,667.00 for Bracket 3, all the way up to the maximum ₱91,770.70 fixed tax plus a 35% rate for Bracket 6 salaries of ₱333,333.00 and above. By automatically executing these exact formulas for Regular, Expanded, and Final Tax computations, NBS ensures 100% accurate deductions without any manual intervention.
For sample, please click here
Answer:
Yes, the NBS Payroll System automates precise and compliant 13th Month Pay calculations based on Presidential Decree No. 851 and the latest BIR tax regulations.
The Problem:
Calculating 13th-month pay is complex, especially when manually managing pro-rata computations for mid-year hires, adjusting the total basic salary for unpaid leaves, and strictly monitoring mandatory tax-exempt ceilings across various end-of-year bonuses.
The NBS Solution:
NBS automates the exact computation of 13th Month Pay by calculating exactly one-twelfth (1/12) of the total basic salary earned by the employee within the calendar year. The system intelligently filters the gross pay to exclude non-basic earnings like overtime pay, premium pay, night shift differentials, holiday pay, and unused leave conversions, while automatically adjusting the total basic salary downward for any unpaid absences or tardiness. Furthermore, NBS dynamically applies the BIR TRAIN Law’s ₱90,000 non-taxable ceiling for 13th-month pay and other benefits, seamlessly factoring in any excess De Minimis benefits to compute the exact taxable excess. For resigned or terminated employees, the system seamlessly generates pro-rated computations for mandatory inclusion in their Final Pay. By automating these specific statutory rules, NBS guarantees 100% accurate disbursements ahead of the strict December 24 payment deadline and simplifies preparation for the mandatory January 15 DOLE compliance report.
For sample, please click here
Answer:
Yes, our system streamlines and automates the Annualization process based on the latest BIR procedures and TRAIN law tax tables.
The Problem:
Annualization is a critical, complex, and mandatory year-end process in the Philippines to ensure the total tax withheld equals the actual tax due. It requires accurately consolidating all earnings, non-taxable exemptions, and recalculating taxes across the entire year, which poses a massive administrative burden and risk of non-compliance if done manually.
The NBS Solution:
NBS automates the entire Annualization process by accurately consolidating total earnings, statutory deductions, and taxes withheld from January to December. To ensure a precise calculation of the Net Taxable Income, the system automatically applies the crucial ₱90,000 non-taxable ceiling for the 13th-month pay and other combined benefits. It then flawlessly determines the exact Annual Tax Due using the latest TRAIN Law graduated tax tables—from the 0% exempt rate for net taxable income of ₱250,000 and below, up to the maximum Bracket 6 rate of ₱2,202,500 plus 35% on excesses over ₱8,000,000. Finally, the system instantly calculates any exact Tax Refund (overpayment) or Tax Payable (liability) to be settled by the January 15 deadline, and automatically generates the mandatory BIR Form 2316 for all employees ahead of the strict January 31st issuance deadline.
For sample, please click here
Time Management and Attendance
Answer:
Yes, our system specializes in the nuanced and complex computations required by Philippine labor laws.
The Problem:
The Philippines has numerous permutations of overtime and holiday pay. Many systems cannot handle these overlaps (e.g., Night Differential Overtime during a Special Holiday), leading to calculation errors and potential DOLE complaints.
The NBS Solution:
NBS provides precise, automated calculations for all mandated time types, including:
- Regular and Special Holidays
- Rest Days and Holidays falling on Rest Days
- Overtime during Holiday and/or Rest day
- Night Differential during Holiday and/or Rest day
- Night Differential Overtime during Holiday and/or Rest day
Answer:
Yes, the NBS Time Management module is designed for maximum flexibility and can manage the most complex scheduling scenarios.
The Problem:
Rigid timekeeping systems often fail to adapt to dynamic operational needs like schedule rotations or flexible work arrangements, leading to manual adjustments, attendance disputes, and incorrect pay.
The NBS Solution:
Our system supports comprehensive Schedule Rotation, Flexible Schedules, Work Suspension management, and filings for Work From Home or Official Business. It accurately tracks and computes attendance across diverse setups, ensuring employees are compensated correctly.
Answer:
Yes, NBS Payroll System supports integration with major biometric brands like ZKTeco and Biostar.
The Problem:
Manually extracting and uploading data from biometric devices is time-consuming and prone to data entry errors.
The NBS Solution:
We offer Biometric Device Integration, supporting brands like ZKTeco and Biostar. This allows for seamless synchronization of time logs directly into the system, streamlining the entire timekeeping process.
Payroll Processing
Answer:
Yes, the system supports Unlimited Payroll Items and Multiple Payroll Types.
The Problem:
Calculating specialized payments like Final Pay (with leave conversions and pro-rated bonuses) or Annualized Tax often requires extensive manual work outside of the main payroll system.
The NBS Solution:
You can independently and accurately run various payroll types, including Regular, Special, Adjustment, 13th Month Pay, Final Pay, and Retro Active Pay. The system also handles complex processes like Annualized Tax/Annualization and Leave Balance Conversion.
Answer:
NBS features comprehensive Loan Management with flexible scheduling and adjustment capabilities.
The Problem:
Tracking different loan types (Company, SSS, Pag-ibig) with varying payment schedules and handling mid-cycle adjustments can be chaotic and difficult to reconcile.
The NBS Solution:
Our system manages all loan types, allows for flexible loan deduction schedules, and supports loan adjustments. Deductions are automatically handled during the payroll run based on your predefined rules.
Customization and Integration
Answer:
Yes, we provide Tailored Solutions. Customization is a core strength of NBS.
The Problem:
Businesses are often forced to adapt their proven processes to fit the limitations of rigid software, leading to inefficiencies and workarounds.
The NBS Solution:
We understand that every business is unique. NBS can be customized to meet your specific business requirements, including developing new modules, custom reports, specialized attendance rules, unique payroll computations, and integrations with your existing third-party providers.
Answer:
Yes, the system is designed to integrate with accounting and banking systems.
The Problem:
Manually creating payroll journals for accounting and preparing bank files for salary disbursement are repetitive tasks that delay the closing of books.
The NBS Solution:
NBS generates customized Journals for Accounting integration and facilitates Bank Integration for efficient salary disbursement, streamlining the end-to-end financial workflow.
Human Resource Management and Employee Experience
Answer:
We significantly reduce administrative tasks through the Employee Self Service (ESS) portal, empowering your employees.
The Problem:
HR departments are often bogged down by transactional requests—filing leaves, processing overtime, generating certificates, and answering payslip inquiries—which prevents them from focusing on strategic initiatives.
The NBS Solution:
The ESS portal allows employees to independently access payslips, file various requests (Leave, OT, Certificates, Change Shift, etc.), address attendance concerns, and participate in Performance Evaluations. This automation streamlines workflows and allows HR to focus on core functions like Comprehensive Employee Data Management, Training, and Man Power Allocation.
Pricing
Answer:
Our pricing is transparent and simple: 100 pesos per employee.
The Problem:
Complex pricing tiers and hidden fees make budgeting for payroll software difficult and often expensive.
The NBS Solution:
We offer a straightforward pricing model that ensures predictability, allowing you to access our comprehensive suite of features without worrying about hidden costs.
Northeast Business Solutions, Inc. (NBS)
Phone: 0917 685 7000
Email: sales_@_nbs.systems
Address: #37 S. Perez Road, Barangay Bitungol, Norzagaray, Bulacan, Philippines 3013